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MANCOSA Office Administration Internship 2024-2025

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Are you an unemployed youth looking to kickstart your career in office administration? MANCOSA is offering an exciting opportunity for you to apply for their Office Administration Internship for the year 2024-2025. This internship provides invaluable hands-on experience in a professional setting, allowing you to develop essential skills and knowledge in various aspects of office administration. If you’re ready to take the first step towards a successful career, keep reading to learn more about this exciting opportunity.

Responsibilities:

  • Answering the telephone and directing calls to the relevant person/department
  • Taking detailed messages if somebody is not available
  • Ensuring the office is tidy; blinds are open when the domestic worker is not in
  • Assisting walk-in clients and offering tea/coffee during meetings
  • Assisting with general queries/information
  • Coordinating courier requirements
  • Checking e-toll balance weekly and ensuring payments are made when the account is low
  • Signing for parcels
  • Managing office cleaning consumables and refreshments
  • Filing, copying, scanning
  • Updating forms with relevant information
  • Laminating contact sheets for all clients
  • Updating and maintaining inventory of office equipment for insurance purposes
  • Taking meeting minutes
  • Performing personal assistant tasks for the GM (calendar updates, meeting reminders, etc.)
  • Logging calls for offsite/content
  • Performing monthly recons for GM’s company credit card
  • Managing and maintaining petty cash
  • Handling weekly claims for GM’s expenses
  • Performing monthly fuel recons for all vehicles in the region
  • Changing alarm/access codes every second month or when necessary
  • Diverting calls to GM’s cell after 5 pm every afternoon
  • Ensuring proper signing out and in of company vehicles
  • Updating installation list/calendar as soon as PMs send through the request
  • Sending installation list/calendar monthly to GM – by the 28th of the month
  • Requesting quotes/ordering equipment from relevant suppliers for staff when needed/requested
  • Ordering stationery for all staff
  • Booking company vehicles for services and processing payment requisitions
  • Assisting with planning and coordination of the region’s social events
  • Assisting with stock control when necessary
  • Managing and maintaining a staff and visitor register
  • Handling Occupational Health and Safety (OHS) documentation for the region
  • Managing and maintaining a calendar for the boardroom
  • Sending a daily attendance report to HR
  • Assisting with HR requirements as needed

Requirements:

  • Proactive, high energy, extrovert
  • Goal-driven, motivated, honest, time-driven, punctual
  • Excellent telephone etiquette
  • Social (people’s person), attention to detail
  • Applicants must have a valid car license and own a vehicle

How to apply:

You may also apply for:

  • World Bank Legal Internship Program 2024
  • Leroy Merlin Finance Internship Programme

All the best with your applications.

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