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Office Administrator- KZN

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ADVERT PROVINCIAL OFFICE ADMINISTRATOR- KZN

Salary level: 08

Remuneration: R359,517 per annum (Other benefits include Housing and Medical-Aid allowances, 13th Cheque and Provident fund)

Ref number: 11/2023

Location: Durban, KwaZulu Natal Province

The purpose of the position

  • To manage, support, and assist the Provincial Manager with diary management, and execution of various administrative functions in the Division.
  • In addition, gather information, type documents, compile reports, file and keep records in line with the standard operating procedure.

Requirements:

  • Grade 12 or Matric certificate, National Diploma in Administration or Secretariat Diploma, at least 3 years’ secretarial /administration work experience.

Competencies

  • Good interpersonal skills. Customer service. Communication. Computer literacy. Report writing. Diary management. Cost control. Project administration. Records management. Planning and Organising. Teamwork. Attention to detail. Self-management. Results driven.

Key Performance Areas

  • Manage the Provincial Manager’s diary. Provide secretarial service to the Division. Schedule meetings and other appointments and coordinate all logistical arrangements for the meetings such as venue, arrange the speakers accommodation, refreshments, and process travel claims. Ensure that all information (reports, agendas,minutes, etc.) is available for the scheduled meetings. Manage the switchboard, screen and receive visitors to the office.
  • Provide secretarial service for the office, manage records and filing. Maintain a professional image of PanSALB at all times. Keep up to date with new developments and changes within the responsible area, the Division, and the organization as a whole.
  • Actively share the workload and responsibilities of the team as and when required. Maintain ownership of own work, performance management and development. Prepare and submit relevant monthly reports and ad hoc reports.

Closing Date: 31 October 2023

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