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Senior Assistant Officer

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Job Title: Senior Assistant Officer (post level 12)

Organizational Unit: University of the Free State -> Faculty of Economic and Management Sciences -> School of Accountancy

Contract Type: Permanent

Occupational Level: Semi-Skilled

Location: Bloemfontein Campus – Bloemfontein, FS ZA (Primary)

Duties And Responsibilities:

  • Provide administrative support to the Line Manager and the School.
  • Perform student registrations and provide curriculum advice.
  • Administer the processing of assessment results, including import/capture marks, sort scripts, verify statistics, set up Gradebook and upload marks, quality assure mark processes and resolve queries.
  • Draft correspondence to students and other relevant stakeholders, including but not limited to NSFAS’s propensity letters, student progress reports, confirmations of registration for medical aid purposes, etc., and respond to email enquiries.
  • Manage the School website and social media platforms, by creating content etc., and liaising with the relevant Faculty and support staff.
  • Assist with the organisation of open days, as well as School, faculty, and university events.
  • Provide administrative support to the School’s research committee, and capture research data on RIMS.
  • Manage the School’s prescribed textbook process: order staff desk copies, compile and distribute School’s booklist to all relevant stakeholders.
  • Submit and manage service requests (repairs, faults, general maintenance).
  • Perform any other general office administrative tasks as required by the Line Manager, and/or HOD.
  • Develop, implement, and manage appropriate administrative control systems (In collaboration with the Line Manager and administrative team of the School).
  • Adhere to the University of the Free State’s General and Faculty Rules, and Marketing policies and procedures (all relevant policies and procedures).
  • Ensure that all the activities within the School are carried out to the highest possible standards and that the necessary evaluation and monitoring procedures are in place to ensure compliance.
  • Adhere to internal and external auditing, quality assurance, and risk management procedures.

Minimum Requirements:

  • Grade 12 or national vocational certificate on NQF Level 4.
  • A minimum of one (1) year’s relevant working experience relating to the duties and responsibilities at a Higher Education Institution.

Recommendations:

  • A relevant tertiary qualification on NQF level 7.
  • Experience within the higher education environment.
  • A thorough understanding of the PeopleSoft system and RIMS.
  • Knowledge of university policies, procedures, and administrative systems.
  • Knowledge of social media platforms.
  • Competencies

Required competencies:

 understanding to the needs and feelings of others.

The ability to interact with others and establish personal connections with people.

Please ensure that all relevant documentation is attached to your application. INCOMPLETE OR APPLICATIONS SENT VIA EMAIL WILL NOT BE CONSIDERED.

A detailed curriculum vitae and cover letter;

Certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);

A certified copy (not older than 6 months) of your identity document (ID);

Proof of registration with a Professional Body (if applicable);

A copy of your driver’s license (if applicable);

A service record of your current employer / last employer (only applicable to external applicants).

Assumption of duties:

01 September 2023

Closing Date: 7 July 2023

Salary:

The annual remuneration package, including benefits is R 354,408.50 – R 444,721.26 per annum depending on the budget available for the position, relevant work experience and qualifications.

Enquiries:

For enquiries, please feel free to contact me at 051 401 9814 or email at MakolaCM@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 2979/ 9810/ 9813/ 9848 for assistance.

For more information APPLY HERE 

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