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Storeman Assistant

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Industry: Aviation & Aerospace

Job category: Transport, Logistics and Freight

Location: Kempton Park

Contract: Permanent

Remuneration: Market Related

EE position: Yes

Minimum requirements

  •  Grade 12
  •  Valid code 8 driver’s license
  • 1 years’ experience as a Driver 

Introduction

Applications are invited to apply for the position of Administrator – Support (Grade 10) based at FAOR. The successful applicants will be reporting to the Manager – Technical Support.

Main Responsiblities: 

  • Receive and correlate documents in order of priority
  •  Submit documents to MTS for approval and action
  • Maintain a filing system on all applicable Technical Support documentation
  •  Compose, type, and distribute documentation
  •  Safeguarding the integrity and confidentiality of documentation
  •  Handling queries
  • Arrange meeting with internal and external stake holders and customers
  • Taking, typing, and distributing of minutes (Technical, ATS/TS, OHAS, ACSA, Disciplinary, etc.)
  • Forward documents and parcels internally and externally (post, fax, courier)
  •  Co-ordinate MTS’s activities
  •  Completion of Delegation of Authority forms when MTS is out of office
  •  Maintain Technical archives
  • reception duties
  •  Liaise with ACSA on issues such as invoices, permit issuing, boardroom booking etc./
  •  Awareness of important issues that might affect the company and take necessary action to pro-actively assists MTS in smooth and effective daily operations
  •  Great Plains – Finance – Maintenance Management System (MMS)
  •  Create Procurement requests
  •  Tender evaluation process
  •  Liaise with Supply Chain Management team
  • Create Purchase Requisitions
  • Forward signed Invoices and Statements to Creditors for payment
  • Check all courier invoices and forward for payment
  •  Manage Petty Cash Float
  • Monthly Re-imbursements and claims
  •  Assist and submit annual Budget input (CAPEX, OPEX, Internal and External Training)
  •  Track and advise MTS/STS of variances in expenditure
  •  Prepare for Financial Year End
  •  Supplier contract Management liaising with Legal Department
  •  Facilitate Tender Briefing
  • Assist with capturing accurate description, specification and scope of work required
  •  Maintain Asset register (Asset take-on, asset transfer submitted to Finance and all assets to be barcoded)
  •  Minute taking of Internal and External Meetings as requested (Station, OHAS, Safety forum)
  •  Preparation and coordination of presentations as requested
  • Liaise with members of senior management & executive team
  •  Interact with internal and external clients to facilitate problem solving
  • Host internal and external clients in a helpful, professional, and friendly manner with proper consideration of their legitimate needs
  • Attendance Registers (weekly and monthly checks and calculation for claims)
  •  Overtime claims
  •  Rosters
  •  Arrange transport, accommodation, S & T, etc. for Technical Staff.
  • Monthly Private Vehicle Claims
  • Personnel Re-imbursement Claims
  • Ensure that all leave is captured by staff members
  •  Assist staff with CRS Personnel Management System
  •  Assist in ensuring compliance with Occupational Health and Safety Act and the ATNS OH&S plan.
  •  Assist with arranging permits for staff and visitors
  • Arrange local training, including suppliers, quotations, venues, approval, and rostering
  •  Ensure compliance with ISO 9001:2015
  •  Maintain quality documents
  •  Assist staff in navigating the Quality System
  •  Continuous follow up on CIR’s
  •  Facilitates QMS Refresher Training

Closing Date: 16 August 2023

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